KBRwyle Senior Executive Assistant in Huntsville, Alabama

Senior Executive Assistant

Description

The Office Manager and Senior Executive Assistant responsible for the operation, coordination, priority of work effort and efficiency of the daily operations of the United Arab Emirates (UAE) Foreign Liaison Office (FLO). Handles telephonic inquiries, typing, filing, communication and correspondence (i.e., monthly reports, memorandums, faxes, briefings, and spreadsheets). Setup and maintain extensive filing system to track all incoming and outgoing information. Institute and upgrade procedures to increase office efficiency. Responsible for scheduling all meetings and conferences. Responsible for communications, logistics, event tracking, documenting, capture history, scheduling and development of preparatory briefings. Conducts weekly interaction directly with the UAE Embassy on visas, passports and other technical international issues.Interprets and implements foreign disclosure and international regulations for the UAE FLO.Produces, provides quality control and distributes monthly reports, which include budget, event master calendar, scheduling, conferences and ensures all meeting requirements and notifications are current and coordinated with external stakeholders. Responsible for UAE FLO strategic planning and implementation to meet both near and far-term objectives. Provides analysis on FMS case funds to determine impact to future FLO office support plan and makes recommendations or changes where needed. Prepares, coordinates and commits all funds for the office’s travel arrangements and reimbursement. Coordinate all domestic/international travel arrangements, itineraries, car rental, and hotel reservations for the UAE Liaison Officer(s). Update Action Items for Preliminary Study, Program Management Reviews, and Working Sessions. Responsible for all internal program purchase requisitions for equipment and supplies.

Must be US citizen. Must be able to obtain and maintain a secret clearance.

Qualifications

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

Must be a US Citizen with an active security clearance or be eligible to obtain a secret security clearance.

Microsoft Office skills are required.

Five years’ experience As Office Manager or Senior Executive Assistance required.

Job: Program Management

Primary Location: US-US-AL-Huntsville,

Req ID: 1069961